ADA: In an effort to make all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
- Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
- All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
- Price lists should be hung 36-39 inches from the ground.
Beverages: Stay tuned for more information regarding exclusive beverages at the Little Woody. Home-made beverages i.e. lemonade, ice tea, etc. will be allowed. Restaurants are not allowed to sell alcohol.
Cancellation Policy:Cancellations received before Aug. 6th, 2022 will receive a 50% refund.
No refunds are given after Aug. 6th, 2023.
Children: THIS IS A 21 AND OVER EVENT (FOR THE MOST PART). DO NOT HAVE ANYONE IN BOOTH WHO IS UNDERAGE.
Cleanup: Restaurants must take every precaution to ensure grease does not spill onto the pavement. It washes into the drains and is a city health code violation. We recommend placing a tarp to cover your area and we require placing rubber mats down to catch the grease. If a restaurant leaves behind any trash or grease, the deposit will be used to return the site to pre-event conditions. Grease cleaning can be expensive, so we appreciate your help regarding this matter. Please check in with a LIOE representative before you leave so we can inspect your site.
Complimentary Meals: Each restaurant is required to provide 10 complimentary meals. LIOE will create and distribute food vouchers valued at $12 each. These will be used for our volunteers, entertainers and sponsors.
Deadline: Please turn in your applications by Wednesday, June 30, 2023 to reserve your spot. It is possible for vending spaces to sell out before this deadline.
Directions and Setup: Directions and setup information will be emailed to vendors one week prior to the event.
Each space includes 15 amps of power
- $50 for each additional 15 amps.
- Restaurants are required to pay 10% of gross income to Lay It Out Events.
- Separate deposit check for $200 to be refunded after the event’s grounds has been inspected.
- Deschutes County Health Permit (pay directly to them with their application) Contact 541-388-6575 for more information.
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Friday 4pm- 10pm, Saturday 11am-10pm. Vendors must stay open during all hours of the event. Any vendor leaving early will lose their deposit and will not be allowed to return for future events.
Inclement weather: The Little Woody takes place outdoors. Please be prepared for weather conditions. The Little Woody will take place rain, or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth structure is secured on all four legs with weights to maintain stability. If your booth is not weighted you will be asked to break it down.
Insurance: Please have your insurance company send a certificate of insurance and list as additionally insured:
- Deschutes Historical Museum, 129 NW Idaho Ave., Bend, OR 97701
- Lay It Out Events, 704 NW Georgia Ave., Bend, OR 97703
- City of Bend, 555 NE 15th St., Bend, OR 97701
Power: We will do everything we can to make sure your power is up and running during event hours, however, power is provided by generators at the event, which always come with complications, so please be patient and ready for outages during the first hour as everyone turns on their appliances. We will provide one 15amp outlet for each restaurant at no charge. Be prepared with a 50-100 ft. extension cord. Additional power is available for $50 per 15 amps. If you use additional power not outlined on your application your deposit will be used to compensate for the additional usage. Please list all appliances and amps at the end of this application.
Security: Security will be provided overnight from 10pm Friday to Noon Saturday and from 10 pm Saturday until 9 am on Sunday. You are welcome to break down Sunday morning. Do not anticipate anyone on the events ground after noon on Sunday. The Little Woody is not responsible for lost or stolen goods.