Application: Little Woody Restaurant Vendor

Step 1 of 7

The Little Woody 2023
Restaurant Vendor Application
September 1st & 2nd, 2023

In the past, brewers served beer that had been aged in oaken casks. Once again, brewers are turning to these historical techniques for adding depth of flavor to their beers. The Little Woody celebrates this ancient brewing technique as adapted by American craft brewers, featuring beers aged in wine barrels, whiskey barrels and oak barrels, which uniquely flavors and intensifies the beer.

The Little Woody Barrel Aged Brew Fest was created to commemorate Central Oregon’s cultural hallmarks – craft beers, ciders and whiskeys. This is a festival for beer lovers and connoisseurs alike!

If you have further questions after reading the contents of this application please contact us at (541) 323-0964 or via e-mail Bria@layitoutevents.com.

EVENT DETAILS IN ALPHABETICAL ORDER
ADA: In an effort to make all our events accessible for everyone we ask that you pay attention to the following accessibility guidelines from the City of Bend:
- Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
- All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
- Price lists should be hung 36-39 inches from the ground.
Beverages: Stay tuned for more information regarding exclusive beverages at the Little Woody. Home-made beverages i.e. lemonade, ice tea, etc. will be allowed. Restaurants are not allowed to sell alcohol.

Cancellation Policy:Cancellations received before Aug. 6th, 2022 will receive a 50% refund. No refunds are given after Aug. 6th, 2023.

Children: THIS IS A 21 AND OVER EVENT (FOR THE MOST PART). DO NOT HAVE ANYONE IN BOOTH WHO IS UNDERAGE.

Cleanup: Restaurants must take every precaution to ensure grease does not spill onto the pavement. It washes into the drains and is a city health code violation. We recommend placing a tarp to cover your area and we require placing rubber mats down to catch the grease. If a restaurant leaves behind any trash or grease, the deposit will be used to return the site to pre-event conditions. Grease cleaning can be expensive, so we appreciate your help regarding this matter. Please check in with a LIOE representative before you leave so we can inspect your site.

Complimentary Meals: Each restaurant is required to provide 10 complimentary meals. LIOE will create and distribute food vouchers valued at $12 each. These will be used for our volunteers, entertainers and sponsors.

Deadline: Please turn in your applications by Wednesday, June 30, 2023 to reserve your spot. It is possible for vending spaces to sell out before this deadline.

Directions and Setup: Directions and setup information will be emailed to vendors one week prior to the event.

Fees:
- 10×10: $350
  Each space includes 15 amps of power
- $50 for each additional 15 amps.
- Restaurants are required to pay 10% of gross income to Lay It Out Events.
- Separate deposit check for $200 to be refunded after the event’s grounds has been inspected.
- Deschutes County Health Permit (pay directly to them with their application) Contact 541-388-6575 for more information.
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.

Hours of Operation: Friday 4pm- 10pm, Saturday 11am-10pm. Vendors must stay open during all hours of the event. Any vendor leaving early will lose their deposit and will not be allowed to return for future events.

Inclement weather: The Little Woody takes place outdoors. Please be prepared for weather conditions. The Little Woody will take place rain, or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth structure is secured on all four legs with weights to maintain stability. If your booth is not weighted you will be asked to break it down.

Insurance: Please have your insurance company send a certificate of insurance and list as additionally insured:
- Deschutes Historical Museum, 129 NW Idaho Ave., Bend, OR 97701
- Lay It Out Events, 704 NW Georgia Ave., Bend, OR 97703
- City of Bend, 555 NE 15th St., Bend, OR 97701
Power: We will do everything we can to make sure your power is up and running during event hours, however, power is provided by generators at the event, which always come with complications, so please be patient and ready for outages during the first hour as everyone turns on their appliances. We will provide one 15amp outlet for each restaurant at no charge. Be prepared with a 50-100 ft. extension cord. Additional power is available for $50 per 15 amps. If you use additional power not outlined on your application your deposit will be used to compensate for the additional usage. Please list all appliances and amps at the end of this application.

Security: Security will be provided overnight from 10pm Friday to Noon Saturday and from 10 pm Saturday until 9 am on Sunday. You are welcome to break down Sunday morning. Do not anticipate anyone on the events ground after noon on Sunday. The Little Woody is not responsible for lost or stolen goods.

THE LITTLE WOODY RESTAURANT VENDOR APPLICATION
VENDOR INFORMATION
Business Name*
Contact Name*
First Last
Product / Service Description*
Address*
Street Address Address Line 2 City State ZIP Code
Email*
Phone*
Website
Facebook
Twitter
Instagram
We may tag your social media pages in our social marketing posts and may link to your social media pages from thelittlewoody.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
- SIGN UP
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RELEASE OF LIABILITY & INDEMNITY AGREEMENT
This agreement is made*
Month
Day
Year
in the City of Bend, County Deschutes, between*
First Last
hereinafter referred to as “Vendor” and Deschutes Historical Museum, City of Bend, & Lay It Out Inc. hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in The Little Woody the undersigned hereby agrees to the following:
1. Vendor shall indemnify and hold harmless the Committee, from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages or expenses caused by negligent acts, statements, errors or omissions of Vendor and its agents.
2. Vendor will indemnify, defend, and hold Lay It Out Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including without limitation any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor’s Personnel performing the Services under this Agreement.
3. Contractor will maintain adequate and reasonable liability insurance covering Contractor’s performance under this Agreement. At any time, upon Lay It Out Inc. request, Contractor will submit to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance. Contractor acknowledges that Lay It Out Inc. will not provide insurance coverage for Contractor.
4. Contractor will maintain in force any workers’ compensation and unemployment insurance required by law relating to Services performed under this Agreement and will at any time, upon request of Lay It Out Inc., provide to Lay It Out Inc. proof acceptable to Lay It Out Inc. of such insurance. Contractor will further notify Lay It Out Inc. immediately of any substantial modification or cancellation of such insurance.
5. Vendor agrees to abide by the rules and regulations of The Little Woody. Vendor understands that they may not be asked to participate in future The Little Woody events if they are in violation of policies and they will lose their deposit.
Vendor Signature*
Date*
MM slash DD slash YYYY

TERMS OF THIS AGREEMENT:
All amounts owed by vendor to Lay It Out Inc. unpaid after 30 days, agree to be subject to a late payment charge of 1.5% monthly (18% APR). Should the account become past due, vendor agrees to pay all costs of collection, including collection agency charges, attorney fees, and court costs incurred by Lay It Out Inc. This includes, but is not limited to, all fees and costs actually incurred whether or not any suit or action is filed and is intended to include all fees and costs incurred in any mediation, arbitration, trial or appeal.

Postponement or cancellation of the 2022 The Little Woody for any reason beyond the control of The Little Woody (earthquake, fire, flood, terrorism or other acts of God) shall not constitute cause for any reimbursement.

This agreement does not transfer to another vendor’s property, agent, or subsidiary. All other business sectors must negotiate separate sponsorship agreements.

The Little Woody shall secure and maintain throughout the term of this agreement all insurance for events of this stature and size, including but not limited to comprehensive general liability insuring themselves against loss of liability out of or relating to activities associated with any of the events.

This agreement sets forth the entire agreement between the parties and takes the place of all prior verbal or written communication concerning the subjects of the Agreement. This agreement may not be altered, modified or changed in any way by either of the parties without the prior written consent of the other party.

Each of the parties hereto is an independent contractor. Neither party shall have the authority to act on behalf of the other or to incur obligation on behalf of the other unless expressly authorized.

If suit or action is instituted to enforce this agreement or to determine any matter in controversy regarding this agreement, the prevailing party shall be entitled to recover such sums as the court may judge reasonable attorney fee, including attorney fees on appeal and in collecting or enforcing any judgment order or decree.

Neither party shall, without written authorization from the other party, disclose to any third party the terms and conditions of this agreement except as may be necessary to establish or assert rights hereunder or required by law; provided however, either party may on a confidential basis disclose this Agreement to officials, officers, accountants, attorneys or other individuals within each other’s organizations on a ‘need to know” basis.
Vendor Signature*
Date*
MM slash DD slash YYYY
Comments
This field is for validation purposes and should be left unchanged.

Application: Little Woody Restaurant Vendor

Step 1 of 7

The Little Woody 2023
Restaurant Vendor Application

The Little Woody Barrel Aged Brew Fest was created to commemorate Central Oregon’s cultural hallmarks – craft beers, ciders and whiskeys. This is a festival for beer lovers and connoisseurs alike!

If you have further questions after reading the contents of this application please contact us at (541) 323-0964 or via e-mail Bria@layitoutevents.com.

EVENT DETAILS IN ALPHABETICAL ORDER

CITY OF BEND SPECIAL EVENT GUIDELINES

THE LITTLE WOODY RESTAURANT VENDOR APPLICATION

VENDOR INFORMATION

BOOTH TYPE & VENDOR FEES

50% of your vendor fees will be due at the time of application approval — including a separate deposit check for $200, to be destroyed after the event. If you’ve already been pre-approved, please follow payment instructions emailed to you after application submission.

RELEASE OF LIABILITY & INDEMNITY AGREEMENT

TERMS OF THIS AGREEMENT:

Step 1 of 7

The Little Woody 2023 Restaurant Vendor Application

The Little Woody Barrel Aged Brew Fest was created to commemorate Central Oregon’s cultural hallmarks – craft beers, ciders and whiskeys. This is a festival for beer lovers and connoisseurs alike!

If you have further questions after reading the contents of this application please contact us at (541) 323-0964 or via e-mail Bria@layitoutevents.com.

EVENT DETAILS IN ALPHABETICAL ORDER

CITY OF BEND SPECIAL EVENT GUIDELINES

THE LITTLE WOODY RESTAURANT VENDOR APPLICATION

VENDOR INFORMATION

BOOTH TYPE & VENDOR FEES

50% of your vendor fees will be due at the time of application approval — including a separate deposit check for $200, to be destroyed after the event. If you’ve already been pre-approved, please follow payment instructions emailed to you after application submission.

RELEASE OF LIABILITY & INDEMNITY AGREEMENT

TERMS OF THIS AGREEMENT:

The Little Woody 2023
Restaurant Vendor Application