Allowed Merch/Signage: No agenda-driven merchandise/signage is allowed (i.e. no political, race discrimination or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy the vendor will be asked to leave immediately and may result in refusal of future vending in our shows.
Cancellation Policy:Cancellations received before July 28, 2020 will receive a 50% refund. No refunds are given after July 28, 2020.
Children: THIS IS A 21 AND OVER EVENT (FOR THE MOST PART). NO ONE IN THE BOOTHS CAN BE UNDERAGE.
Directions and Setup: Directions and setup information will be emailed to vendors one week prior to the event.
Fire Code: All vendors must follow the Bend Fire Code for setup. For more information please contact Bend Fire 541-322-6300. Please see the attached document “Special Event Guidelines”.
Hours of Operation: Friday 5pm- 10pm, Saturday 11am-10pm, and Sunday 11am-6pm. Vendors must stay open during all hours of the event. Vendors showing up late or leaving early will not be allowed to return for future events and their deposits will be cashed.
Inclement weather: The Little Woody takes place outdoors. Please be prepared for weather conditions. The Little Woody will take place rain, or shine as well as in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth structure is secured on all 4 legs with weights to maintain stability. If your booth is not weighted you will be asked to break it down.
Hours of Operation: Friday 4pm-10pm and Saturday noon-10pm. All vendors must stay open during all hours of the event. Any vendor leaving early will lose their deposit and will not be allowed to return for future events.
Insurance: Please have your insurance company create a certificate of insurance for each entity listed below:
Please send all certificates to Lay It Out Events, 704 NW Georgia Ave, Bend, OR 97703 or email to firstname.lastname@example.org. Certificates must be received two weeks prior to event start date.
Power: We will do everything we can to make sure your power is up and running during event hours. However power is provided by generators, which come with complications. Please be patient and understand that outages may occur as everyone initially turns on their appliances and lights at the beginning of the event. Additional power is available for $50 per outlet (each outlet not to exceed 15 amps). Be prepared with a 50 ft. extension cord. Please do not bring an extension cord longer than 50 feet. If you use additional power not outlined on your application your deposit will be used as compensation for the additional usage. Staff will be monitoring power usage throughout the event to ensure compliance. Power is only available during open hours. List all appliances and amps at the end of this application.
Security: Security will be provided overnight from 10pm Friday to noon Saturday and from 10 pm Saturday until 9 am on Sunday. You are welcome to break down Sunday morning. Do not anticipate anyone on the events ground after noon on Sunday. The Little Woody is not responsible for lost or stolen goods.
VIP Brewers Gift Bag: This is an excellent way to market and brand yourself to the local brewing community. A $25 payment will provide you access to product/coupon/flyer placement in the VIP Gift Bag. 100 units are required and due to the Lay It Out Events office by Aug. 16th.
Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:
We may tag your social media pages in our social marketing posts, and may link to your social media pages from thelittlewoody.com. In addition, we may occasionally share your content (with proper credit) in an effort to feature goods/services that will be highlighted at the event.
If fees are not paid by July 28th, 2020 vendor space will be canceled without a refund of fees unless alternative payment arrangements have been made with the LIOE Vendor Coordinator.
The Vendor Coordinator will contact you about your deposit and payment if application is approved.
We accept cash, credit/debit or check. To pay in person, visit:
Lay It Out Events
704 NW Georgia Ave.
Bend, OR 97703
Hours: Monday through Friday, 9am and 5pm
If paying fees by phone or online, please send or drop off a deposit check separately to Lay It Out Events.
If you have any questions about your application or payment, please contact the Vendor Coordinator at email@example.com or 541-323-0964.
hereinafter referred to as “Vendor” and Deschutes Historical Museum, City of Bend, & Lay It Out Inc. hereinafter referred to as “Committee”. IN CONSIDERATION FOR PARTICIPATION in The Little Woody the undersigned hereby agrees to the following:
All amounts owed by vendor to Lay It Out Inc. unpaid after 30 days, agree to be subject to a late payment charge of 1.5% monthly (18% APR). Should the account become past due, vendor agrees to pay all costs of collection, including collection agency charges, attorney fees, and court costs incurred by Lay It Out Inc. This includes, but is not limited to, all fees and costs actually incurred whether or not any suit or action is filed and is intended to include all fees and costs incurred in any mediation, arbitration, trial or appeal.
Postponement or cancellation of the 2020 The Little Woody for any reason beyond the control of The Little Woody (earthquake, fire, flood, terrorism or other acts of God) shall not constitute cause for any reimbursement.
This agreement does not transfer to another vendor’s property, agent, or subsidiary. All other business sectors must negotiate separate sponsorship agreements.
The Little Woody shall secure and maintain throughout the term of this agreement all insurance for events of this stature and size, including but not limited to comprehensive general liability insuring themselves against loss of liability out of or relating to activities associated with any of the events.
This agreement sets forth the entire agreement between the parties and takes the place of all prior verbal or written communication concerning the subjects of the Agreement. This agreement may not be altered, modified or changed in any way by either of the parties without the prior written consent of the other party.
Each of the parties hereto is an independent contractor. Neither party shall have the authority to act on behalf of the other or to incur obligation on behalf of the other unless expressly authorized.
If suit or action is instituted to enforce this agreement or to determine any matter in controversy regarding this agreement, the prevailing party shall be entitled to recover such sums as the court may judge reasonable attorney fee, including attorney fees on appeal and in collecting or enforcing any judgment order or decree.
Neither party shall, without written authorization from the other party, disclose to any third party the terms and conditions of this agreement except as may be necessary to establish or assert rights hereunder or required by law; provided however, either party may on a confidential basis disclose this Agreement to officials, officers, accountants, attorneys or other individuals within each other’s organizations on a ‘need to know” basis.